Board Briefer - April 2022
Ann Kinnear, ICM Board Member Western Pacific
A warm hello to our members and partners. My name is Ann Kinnear. I am the ICM Board Member for the Western Pacific and I bring you this board briefer for Day 1 and 3 of a four-day Board meeting. We are meeting virtually for four days but hope to resume face to face meetings later this year. I am sharing this with my colleague, Vitor Varela, the ICM Treasurer.
The ICM Board week commenced on 25 April 2022 with the Board receiving reports from the Governance and Finance Audit and Risk Committees as well as detailed updates on progress with the current strategic plan, the first 12 months. Governance will be discussed on Day three. The Finance Audit and Risk Committee are focused on the Auditors report which includes the annual report and our financial statements in readiness for the upcoming ICM Council meeting.
The approach to the ICM Strategic Plan for the triennium 2021-2023 was to identify outcomes against the strategic priorities and then identify progress markers. This then led to activities to achieve the markers thus informing the ICM operational plan. In year 1, the focus has been on system improvement across governance, administration and operational activities setting the foundation for ICM to become sustainable. In 2022, the focus will be on a sustainability pla ensuring that ICM is effective and efficient. The Board provided overwhelming congratulations to our Chief Executive, Sally Pairman and the Head Office for the significant progress and achievements.
Linked to the strategic plan, information and discussions occurred on three key topics:
- The Resource Mobilisation Plan
- The Monitoring, Evaluation and Learning system and
- The Member Associations Needs and Expectations Survey undertaken in 2021.
The Resource Mobilisation Plan speaks to the sustainability of ICM but also effectiveness and efficiency. ICM is taking a strategic approach to improve long term financial planning, to demonstrate scalability of programs and high impact and to increase operational capacity. It has six objectives to ensure that ICM is sustainable and investment ready.
The Monitoring, Evaluation and Learning system works to ensure that the ICM strategies, outcomes and activities actually makes an impact on our goal to enhance the reproductive health of women, their newborns and their families. Quarterly reviews are undertaken, staff have been trained and It also considers the information provided by Member Associations in the Needs and Expectations Survey.
The Board was provided with a detailed analysis of the Member Association Needs and Expectations Survey which provided rich and detailed information thanks to Member participation of 75%. The main themes are driving ICM activities against the strategic plan. You asked ICM to invest in and strengthen the regions, to contextualize our work to reflect individual needs, to invest in our core documents and resources, to provide skills training, to have more regional meetings and conferences, to better communicate our benefits to members, to support greater connectivity between members and partners and finally increase translation into our official languages across our channels. ICM has listened to you and is progressing many activities against each of these themes.
The first topic the Board considered on Day 3 was to note the Governance Policies that are replacing the ICM By laws which Council approved last year. These will come to the Council meeting this year. The Board also provide comment on the proposed Terms of Reference for the Independent Election Committee.
Another key governance responsibility of the Board is risk management. The Board participated in a workshop going back to basics and revisiting the risk management cycle, the risk matrix including the definitions of likelihood and impact or consequence and the identification and application of mitigations to reduce the risk identified. Risk management is everyone’s responsibility. The Board also undertook an exercise facilitated by the Finance Audit and Risk Committee.
The Board was provided an update on ICM Projects. ICM Projects contribute to our strategic priorities and outcomes, the ICM Professional Framework and our financial stability. They build ICM’s and our Member Association’s capacity as well as strengthening our strategic partnerships, coalitions and campaigns. Key projects include Strengthening Midwifery Services, Midwife-led Birthing Centres, Young Midwife Leaders, More Happy Birthdays and Strengthening Midwifery Services in Mexico.
The Board thanked the CE and Head Office staff for this outstanding work and achievements. That’s the wrap for Day 1 and 3. I hope you all enjoy your International Day of the Midwife celebrations.
Vitor Varela, ICM Treasurer
My name is Vitor Varela, I'm the treasurer of ICM and I bring you this board summary for the second day of the board meeting.
This second one started with the Workshop on Gender & Justice, Equity, Diversity, Inclusion, led by Adanma Yisa.
Topics:
- What is urgent to work within the ICM in terms of Gender & Justice, Equity, Diversity, Inclusion.
- What is your hope for deeper engagement with JEDI (Justice, Equity, Diversity and Inclusion) and ICM?
- We must talk on the Board together about JEDI.
- It is an ongoing conversation/process.
- We are not experts in the field, so we must trust each other to improve the way we communicate.
Next, three new plans were addressed, presented, and discussed
a) Member Association Strengthening
b) Midwifery Education
c) Midwifery Regulation
When discussing these three new plans, one can see the articulation, the connection for the understanding of them and the future work to be developed by ICM. The focus is on the regions, everything is interconnected. We must look at ICM, in the sense of transporting all the existing work production to others, with the clear objective of improving our services to the MA's. For the 1st time we have dedicated ICM leaders for Association, Education and Regulation.
One of ICM's current strategic priorities is to become a sustainable and innovative organization, and this implies being more agile and creative in supporting the empowerment of our members. All these plans relate to and include all elements of the ICM Professional Framework.
The first topic the Board considered on Day 4
- Advocacy and Communications Work Plan 2022 - Presented by Rachel Firth
- updates on the 100-year celebrations and the ICM History Project
- updates of Push Campaign
- Workshop on Advocacy and Communications
- Definition of Advocacy
- Issues midwives face in their work & community
- Issues and solutions from Regional Advocacy Workshops (sharing)
- Decision to recommend approval of the IEC ToR to Council (for Council meeting in June)
- document unanimously approved.
- Reflection on Regional Meetings in March/April 2022 (together with HO staff)
- appreciation of the various experiences of the regional meetings between the regional representatives and the Head Office Regional Teams
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